WORK AT BMA

Business Manager & Bookkeeper 

Position Overview 

Burke Mountain Academy (BMA), an elite ski academy located in East Burke, VT, seeks a highly organized and detail-oriented Business Manager & Bookkeeper to support the operational and financial functions of the school. Reporting directly to the Chief Operating Officer, this role plays a critical part in maintaining the financial integrity, administrative organization, and human resource processes that support BMA’s mission and day-to-day operations. 

The Business Manager & Bookkeeper manages the school’s daily financial operations and bookkeeping, while also supporting budget management, reporting, compliance, and HR administration across the organization. BMA’s operational structure places strong emphasis on coordinated systems and disciplined execution to support institutional excellence. The ideal candidate is a proactive problem solver who thrives in a collaborative environment and enjoys building efficient systems that support this mission-driven organization. 

Key Responsibilities 

Financial Operations & Bookkeeping (Direct Oversight) 

The Business Manager & Bookkeeper is responsible for the accurate and timely execution of the school’s daily financial operations and accounting processes. 

Responsibilities include: 

● Maintain the school’s general ledger and accounting systems 

● Process and reconcile accounts payable and accounts receivable 

● Manage tuition & incidental billing, payment plans, and student account balances ● Perform monthly bank and account reconciliations 

● Maintain credit card reconciliation and expense reporting systems 

● Maintain internal financial controls and accounting procedures 

● Coordinate the annual external audit and financial reporting 

● Manage restricted gifts, pledges, and endowment accounting 

● Support required state and federal tax filings 

● Maintain accurate financial documentation and records 

● Support grant tracking and restricted fund reporting when applicable 

● Monitor and reconcile institutional program revenues and expenses 

Business Management & Institutional Operations (Support to COO) 

In partnership with the COO, the Business Manager & Bookkeeper helps ensure that the school’s operational systems are organized, transparent, and financially disciplined.

Responsibilities include: 

Budgeting & Financial Planning 

● Assist with preparation and monitoring of the annual operating budget

● Track budget vs. actual performance across departments and capital projects

● Assist with cash flow forecasting and financial projections 

● Prepare financial summaries and reports for leadership and board meetings, Procurement & Vendor Management 

● Manage vendor relationships, service contracts, and procurement processes ● Ensure appropriate purchase approvals and documentation 

● Monitor contract renewals and vendor compliance 

● Support competitive bidding or vendor review processes when appropriate
Financial Systems & Administrative Infrastructure 

● Maintain and improve financial systems, reporting tools, and record-keeping processes

● Maintain documentation of financial procedures and operational workflows

● Coordinate with external accountants, auditors, and advisors 

Compliance, Risk & Insurance 

● Assist in maintaining organizational compliance with nonprofit regulations

● Coordinate insurance policies and renewals 

● Maintain risk management and documentation records 

● Support preparation of required regulatory filings and compliance reports 

Human Resources Administration 

• The Business Manager & Bookkeeper supports HR administration and employee lifecycle processes in partnership with the COO and leadership team. 

Responsibilities include: 

Payroll & Benefits 

● Process bi-monthly payroll and related reporting 

● Maintain payroll records and coordinate with payroll providers 

● Administer employee benefits programs, including health insurance and retirement plans
Employee Administration 

● Prepare and maintain employee contracts and employment records

● Coordinate onboarding and offboarding processes 

● Maintain personnel files and HR documentation 

● Process 1099 contractor documentation and payments 

HR Compliance & Administration 

● Support workers’ compensation reporting and claims 

● Maintain compliance with employment laws and HR policies 

● Assist with updates to the employee handbook and HR policies 

● Manage employment verifications and unemployment claims 

● Maintain records required for regulatory compliance and audits 

Qualifications 

Preferred qualifications include: 

● Bachelor’s degree in Accounting, Business Administration, Finance, or related field, or equivalent experience 

● 0–5+ years of experience in bookkeeping, accounting, or business operations

● Early-career candidates with strong skills and interest in developing in a school business office are encouraged to apply 

● Proficiency with accounting software (e.g., QuickBooks) and strong Excel skills

● Experience with payroll and HR administrative processes preferred 

● High attention to detail and strong organizational skills 

● Ability to manage multiple priorities and meet deadlines 

● Strong communication skills and ability to work collaboratively across departments

● Commitment to confidentiality and ethical financial practices 

Compensation and Benefits 

● Compensation is dependent on experience 

● Employer sponsored retirement plan, including employer matching 

● Health insurance w/ competitive employer contribution 

● Employer subsidized life insurance 

● Employer subsidized phone plan or reimbursement stipend 

● On-campus housing pending availability 

● Meals included when the school Dining Hall is in service 

● Access to athletic facilities, a season ski pass to Burke Mountain, and Kingdom Trails

● Vacation and work schedule consistent with school calendar and fiscal year timing 

To apply, please send a cover letter and resume to Garrett Quimby 

(gmquimby@burkemtnacademy.org).

 

MEN'S FIS ASSISTANT COACH

The purpose of this position is to assist the men’s FIS group at Burke Mountain Academy. The
primary responsibility is on hill coaching, and a secondary responsibility includes strength and
conditioning for the Men’s FIS with direct guidance from the High Performance Director, Darrell
Gray. The implementation of this role requires an athlete-centered approach to deliver alpine
content: technical and tactical, physical, psychological, equipment, and athlete management.
The expectation is a commitment to excellence and being a positive role model in the
development process. This position reports directly to the Men’s Head coach, who reports to the sport director.

Expectations for all BMA Staff:

Burke Mountain Academy is a dynamic, innovative, independent boarding school dedicated to
fostering the highest levels of character development through the pursuit of excellence in
academics and athletics. Guiding our students on the path toward embodiment of the BMA
values and a lifelong love of learning requires persistent and patient involvement from staff in
all aspects of the Burke experience. We embrace a holistic approach to education and utilize
rigorous academics, high-intensity athletics, and community life programs with the intention to
cultivate a transformational experience for each student.

Our professional responsibilities and expectations at BMA are uniquely different than most
other schools. We know that our role will be ever-changing based upon the needs of the school,
the dynamic circumstances associated with the sport of ski racing, and, most importantly, our
students.  With this understanding comes acknowledgment that there are occasions when we
need to put in extra time from home /after-hours/ and summer to support the students and
further develop school programs. We work in a fluid environment and deal with the very messy
and unpredictable process of developing young people. As challenging as this work is, we know
that the level of difficulty is far outweighed by the magnitude of our lifelong impact on our
students. While our work can be unpredictable and demanding we are all members of a
supportive team network and vibrant community that makes working at Burke a fun and
uplifting lifestyle.

We are self-starters who lend a helping hand without being asked. We are passionate leaders,
creative problem solvers and collaborative colleagues who are willing to adapt to meet the
needs of our students.

The standard for excellence in our work is defined as the following:

1. Being a Professional and a Role Model at all times in our interactions with each other
and the students.
2. Being engaged and present on campus and in the lives of our students.
3. Being Empathetic and Kind toward all.

Requirements

• Belief in the BMA philosophy and goals: athletics, academics, and community
• Effective communication at three levels: Athletes, Parents, and Staff
• Ability to lead a group of young men
• Strength and conditioning background
• Level 3 US Ski and Snowboard alpine coach
• Ability to execute dryland activities for the Men’s FIS
• A positive and enthusiastic approach to coaching
• Team player
• Self-starter
• Adept at Google Office: Drive, Calendar, Sheets, Docs, etc

Role and Responsibilities

• Work with Men’s FIS head coach to design and implement a successful preparation and competition period plan
• Goal setting with athletes and setting goals for the program, specific to strength and conditioning
• Work with the head coach to implement an individualized plan for each athlete in the group
• Assist in implementing on-snow training and racing for the group
• Provide feedback and evaluation on strength and conditioning throughout the process; three athlete evaluations annually
• Help support a strength and conditioning program daily for Men’s FIS with guidance from BMA's High Performance Director, Darrell Gray
• Prepare and implement competition period budgets and projects
• Communicate on the athlete's whereabouts
• Attend all coach meetings
• Support the host events; fencing, course setting, course maintenance, etc
• Contribute to the success of the entire BMA family
• Adhere to the Burke Mountain Academy Handbook

To apply, please send a cover letter and resume to Jesse Hunt, BMA Sport Director

(Jhunt@burkemtnacademy.org).

Culinary Team Member
Burke Mountain Academy

Burke Mountain Academy (BMA), an elite ski academy located in East Burke, VT, seeks a highly organized culinary team member to support the school's Dining Hall operations for the 2026-27 school year. Reporting directly to the Executive Chef, this position would focus on lunch and dinner, five days per week, totaling roughly 40 hours. 

 Responsibilities

• Execute buffet-style service for approximately 100 students and staff
• Bulk production/preparation of scratch-cooked meals and occasional bakery products
• Interfacing with students and staff regarding dietary needs/restrictions

Requirements

• Prior scratch cooking experience is a must
• Catering/bulk production/institutional experience preferred
• Ability to function independently
• Polite demeanor and ability to interface with staff/students in a professional manner
• Background check

Compensation/Benefits

• $50000/yr salary + health/retirement benefits
• Additional per diem compensation for mountain bike camps we host during the month of July
• Very substantial quantities of PTO during school breaks & ski camps. This normally totals >10 weeks/year.
• Season pass to Burke Mountain

Please contact Executive Chef Issac Gresser at igresser@burkemtnacademy.org with any questions or to submit a resume.

Residential & Student Life Coordinator
Burke Mountain Academy – East Burke, Vermont

Position Summary

Burke Mountain Academy (BMA) seeks a dynamic and experienced Residential & Student Life Coordinator to lead and manage the school’s residential and student life program. This role is central to supporting the holistic development of student-athletes by fostering a safe, structured, and supportive residential environment that complements BMA’s rigorous academic and athletic programs.
 

The Residential & Student Life Coordinator oversees all aspects of residential life, student wellness, and community programming while working closely with faculty, coaches, dorm parents, health services, and families. The Coordinator ensures that students thrive both personally and socially while maintaining the high expectations of a high-performance academic and athletic environment.
 

This is a full-time position reporting to the Head of School and supervising residential staff and student life programming.

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Key Responsibilities

Residential Life Leadership

• Oversee all aspects of the student residential program and boarding community.
• Manage dorm assignments and residential placements for all boarding students.
• Supervise and support dorm parents and residential staff.
• Coordinate and manage the staff duty calendar and create residential duty teams.
• Coordinate weekend programming and activities to support student engagement.
• Manage and coordinate team clean and community responsibilities within the residential program.
   

Student Wellness & Support

• Serve as the primary point person for student wellness, coordinating support across academic, athletic, and residential teams.
• Conduct student wellness check-ins and respond to student concerns.
• Assist with crisis management and student support situations in collaboration with school leadership and health professionals.
• Coordinate mental health and wellness programming for students.
• Provide oversight and coordination with the Health Center.
   

Community Programming & Student Development

• Design and lead the Advisory Program to support student development and community building.
• Lead new student orientation and manage the student mentor program.
• Coordinate and oversee Community Service Week and student leadership initiatives.
• Support school community events such as Family Weekend and graduation activities in collaboration with the Advancement Office.
   

Student Administration & Operations

• Manage student leave processes and maintain the Leave Tracker system.
• Oversee term-ends, a community-wide end of term reflective writing exercise.
• Maintain clear communication regarding residential expectations and procedures.
• Ensure residential policies are implemented consistently and effectively.

Family Communication

• Serve as a primary contact for parent/guardian communication related to residential life and student well-being.
• Provide regular updates and support to families regarding student life matters.

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Supervisory Responsibilities

• Direct supervision of dorm parents and residential life staff
• Oversight of student mentors and residential student leaders
• Coordination of faculty/staff duty rotations
• Collaboration with Health Center staff and student support personnel

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Qualifications & Experience

• Bachelor’s degree required; preferred education/experience in education, counseling, student affairs, or related field.
• 0-5+ years of experience in residential life, student affairs, boarding school administration, or youth leadership.
• Demonstrated experience supporting adolescent wellness and development.
• Strong organizational and leadership skills with the ability to manage multiple programs and staff.
• Excellent interpersonal and communication skills for working with students, families, and faculty.
• Ability to respond thoughtfully and effectively to student wellness and crisis situations.
• Commitment to fostering a positive, inclusive residential community.

Preferred

• Experience in independent schools, boarding schools, or athletic academies.
• Background working with high-performance student-athletes.
• Experience with student advisory programs or mentoring systems.
• Training in student mental health support, counseling, or wellness programming.

To apply, please send a cover letter and resume to Head of School Willy Booker ‘96  (wbooker@burkemtnacademy.org) and visit www.burkemtnacademy.org.